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Congratulations on your new position with Winston-Salem State University!


Onboarding refers to the process through which you are hired as a WSSU employee and learn how to perform the duties and responsibilities of your new job. While each department has a unique onboarding process, for all new student employees onboarding will include completing certain required forms.

Below is a list of tasks all student employees must complete to begin work.

First Time Employees

Section 1: The I-9 form should be completed on or before the employee’s first day of work. An email will be sent to the employee’s WSSU email address with instructions and log in information to complete the first section.

Section 2: The employee is responsible for meeting with an I-9 user to present the appropriate documentation and complete section 2 of the form. Section 2 of the I-9 must be completed within 3 business days of the start date.

The documents must be original and unexpired – we cannot accept photocopies, scans or faxes. You will also need to know your Social Security Number to complete the I-9.

International students can reference Office of International Programs for additional information on topics such as obtaining a social security number and guidelines surrounding employment with the university.

Background Check

It is the policy of WSSU that applicants for employment have a criminal background check completed prior to receiving an offer of employment. This applies to vacant permanent positions of all categories, including faculty and staff, and certain volunteers and temporary positions, such as temporary faculty and those with regular, direct, and unsupervised contact with students or minors.

If the university has performed a criminal background check on an individual within the past year, a new background check may not be required.

Applicants who refuse to consent to a criminal background check will not be eligible for employment consideration.

WSSU requires that all permanent and temporary employees be paid by direct deposit. Direct Deposit of your pay is a safe and secure way to make sure you receive your net pay in a timely manner. The university sends your pay through Electronic Funds Transfer to your personal checking or savings account which ensures that your money is available to you without you having to make a deposit to your account in person. Direct deposit of your pay protects you against loss or theft of your pay check.

New employees must complete a Direct Deposit Enrollment Form and include acceptable documentation of their banking information.

Acceptable documentation for deposit to a checking or money market account:

  • a PHOTOCOPY of a CHECK with preprinted name and current address
  • a CHECK marked "VOID" with preprinted name and current address
  • an official BANK FORM, certified and stamped by a banking official, which provides the account number and the bank routing number

Acceptable documentation for deposit to a savings account:

  • an official BANK FORM, certified and stamped by a banking official, which provides the account number and the bank routing number
  • a DEPOSIT SLIP with preprinted bank routing and savings account number

Any changes to bank information will require you to submit a new Direct Deposit Enrollment/Change form. Please notify the Payroll Department immediately if you have to close your account for any reason. Failure to notify the Payroll Office may cause your pay to be delayed.