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Post-Award

The Office of Sponsored Programs (OSP) is responsible for receiving sponsored program awards for the university to ensure legal and compliance review, review of award terms and conditions with the Principal Investigator (PI) during the Project Briefing, coordination of project initiation to establish the budget account in the University’s financial report system (BANNER), and satisfaction of all programmatic matters during the life of the project, including the closeout phase.

  • Process Notice of Award
  • Initiate and coordinate inter budget setup
  • Liaison between University and External Funding Partner
  • Ensures all programmatic matters for life of grant

Post-award contains guidelines, policies and procedures, and forms needed to administer an award from inception and throughout the life of the project. This section also contains the internal closeout process with forms needed to formally closeout a project within 90-days after its end date.

Internal Closeout as Required By The University of North Carolina (UNC) System Standards

The following forms are required to be completed as part of the UNC System Award Management Standards. Therefore, as PI, you are responsible for completing the following requirements in a timely manner in order for our University to comply with these standards.

  • 90 Day Pre Closeout Form - Records show that you have an award ending within the next 90 days. Please review and respond to all items on this form. Once complete, click “Submit” at the bottom of the form so that it will be routed to the Office of Sponsored Programs. Complete this form 90 days prior to your current award termination date.
  • 30 Day Pre Closeout Form - Records show that you have an award ending within the next 30 days. Please review and respond to all items on this form. Once complete, click “Submit” at the bottom of the form so that it will be routed to the Office of Sponsored Programs. Complete this form 30 days prior to your current award termination date.
  • PI Certification Form - Records indicate that your project has ended. This form will be sent to you via email from our office once both the Office of Sponsored Programs (OSP) and Office of Contracts and Grants have completed the first two parts of the form. Upon receipt, please complete and return back to the Office of Sponsored Programs by clicking “Submit” within the form. Complete this form within 5 business days after receipt.
  • Final Closeout Checklist Form - Completed by Office of Contracts and Grants only. This form is a final checklist to be completed by the assigned accountant on a sponsored project. Complete this form within 90 days after project termination.

In addition to these closeout requirements, be sure to meet all the deadlines to the sponsor per your award terms and conditions.

Post-Award Resources